Job Description
Accounts Payable Clerk
ABOUT US
Established in 1982, Bulk Barn is Canada’s largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees.
OUR VALUES:
- High Standards
- Passionate
- Committed
- Exciting and Fun
- Supportive
- Customer Oriented
WHAT WE OFFER
In addition to a competitive compensation program and employer-paid benefits, we are conducting a 2-year test pilot on:
- Possibility of work-from-home arrangements, depending on the position
- A 32-hour flexible work week
- Casual dress code
ABOUT THE ROLE
The Accounts Payable Clerk is responsible for processing invoices and making payments to external vendors.
Duties and Responsibilities
Project & Task Management
- Conduct full cycle Accounts Payable
- Match, precisely code and process invoices ensuring all invoices are approved and processed in accordance with Company Operating Procedures and vendor terms in a timely manner. Tasks are completed in both a manual and automated processing environments.
- Accurately prepare, reconcile, process and file weekly vendor payments via both EFT and cheque.
- Distribute cheques and EFT payments with correct remittance documentation
- Maintain and ensure the accuracy of all vendor files
- Input approved purchase orders for miscellaneous purchases into the NAV accounting system
- Analyze specific vendor statements, outstanding purchase order list, aged accounts payable and goods-received-not-invoiced balances
- Ad hoc analysis and special projects, as required
Communication
- Communications are to be professional, clear, concise, timely, thorough, and proactive whenever possible
- Effectively communicate and act as a liaison for external vendors on matters related to vendor payments and credits; escalate issues to senior management, as required
- Communicate and provide regular updates to senior management in a timely, efficient and professional manner
Job Knowledge
- Ensure the effective application of Generally Accepted Accounting Principles and accounts payable knowledge
Problem Solving
- Troubleshoot issues in a timely and accurate manner to resolve; escalate issues to senior management as required
Detail Orientation
- Ensure accuracy and inclusion of all pertinent information on all documentation
- Ensure all communications are detailed and in compliance with Company Operating Standards
- Ensure all secured and attained information is detailed, accurate, and current
- Ensure all vendor invoices are processed in an accurate and timely manner and appropriate discounts are applied
Customer Focus
- Maintain positive relationships with external vendors and respond inquiries in a timely manner
Compliance
- Complete all tasks in accordance with Generally Accepted Accounting Principles and Company Operating Policies and Procedures
Teamwork
- Work collaboratively with co-workers building effective relationships that support common company goals and objectives
- Promotes and works to maintain workplace wellness, health and safety, through active compliance with all workplace health and safety policies and procedures
- Any other duties as required
Education & Skills
- 3-5 years work experience with full cycle Accounts Payable
- 1-3 years working experience multi-tasking and using problem solving skills
- General understanding of Generally Accepted Accounting Principles and practices
- Intermediate knowledge of Microsoft Excel
- Basic knowledge of Microsoft Navision and automated AP systems an asset
- 1-3 years experience working under pressure and meeting tight deadlines in a standard driven environment
HOW TO APPLY
If you are interested in this role, please forward your resume to us, along with a covering letter telling us why you would like to join our team.
Bulk Barn Foods Limited is an equal opportunity employer that values diversity in the workplace. Accommodation is available in accordance with the AODA, if requested.
Only those candidates who are selected for an interview will be contacted. No telephone calls please.
Job Type: Full-time
Salary: $45,000.00-$50,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site gym
- Store discount
Schedule:
Ability to commute/relocate:
- Aurora, ON L4G 0G9: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Accounts payable: 3 years (preferred)
Work Location: In person
About Bulk Barn Foods
CEO: Craig Ofield
Revenue: $25 to $50 million (USD)
Size: 51 to 200 Employees
Type: Franchise
Website: www.bulkbarn.ca
