Job Description
Experienced Corporate Clerk
We are looking for an energetic, positive, team-player, who can handle a busy (but fun) work environment. Technology should come easy to you and your communication and attention to detail skills need to be excellent.
Role overview:
In your role you will interface with clients as well as the legal team on a daily basis.
This role will be located in our Vaughan (Concord) office (this is a full-time in-office position).
Positions, Duties and Responsibilities
- Providing clerical services to the Firm’s Corporate legal services practice;
- Prepare / Draft legal correspondence and various legal documents
- Prepare and manage all corporate legal services including incorporations, amalgamations, articles of amendment, resolutions and related documents
- Prepare closing documents for Asset and Share purchases and dispositions
- Minute book maintenance
- Calendar management for Partner and Associate Lawyer(s)
- Working directly with clients to manage and participate in the creation of documents.
- Ensure best in class legal services are provided.
- Opening and creating client files digitally and physically
- Reporting and Closing Files
- Regular maintenance and organization of client files (paper and electronic)
- Coordinating with process servers and couriers
- Regular communication with clients, other law firms, and internal staff
- Organizing files and maintaining filing and logging systems;
- Preparing expense claims;
- Administrative work including but not limited to scanning, filing, answering the phone, sending/receiving courier deliveries, and greeting clients at the front door
- Assisting with billing duties, sending payment links to clients by email, and collecting on billings
- Working with LEAP, MS Office, SharePoint, Outlook, Teams, Redview, and other tools and technologies that the Firm uses;
- Problem solving with minimal supervision;
- Vacation coverage of other clerks and administrative personnel as needed
- Communicating in a professional manner with lawyers, other team members and clients; and
- Any other duties and responsibilities assigned to you by the Firm from time to time.
Requirements: 2 years minimum experience working as a Corporate Clerk.
Job Type & Schedule: Full-time, Permanent Monday to Friday 9am-5pm
Compensation: salary based on experience and will include benefits.
Job Type: Full-time
Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Schedule:
Work Location: In person
About Hummingbird Lawyers
CEO: Roy Bernhard
Revenue: $1 to $5 million (USD)
Size: 1 to 50 Employees
Type: Private Practice / Firm
Website: www.hummingbirdlaw.com
Year Founded: 2013
