ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.
PROFILE
Our Office Services Clerk - Court Filing will be responsible for supporting Firm Office Services including document assembly, reception coverage, incoming/outgoing mail, deliveries and file court documents at all levels of Court, tribunal and government departments, including any online administration required. The successful candidate will have excellent attention to detail, a commitment to internal client service skill, and strong organizational skills.
This role will work from 8:30 am to 4:30 pm Monday to Friday each week.
RESPONSIBILITIES
- Provide support to all areas within Office Services including but not limited to photocopying and document assembly, mail distribution, sanitization, and courier desk;
- Assist with office moves and provide general maintenance duties as required;
- Work as part of a team to ensure timely response to requests, and excellent internal and external client service;
- Attend at various Court, tribunal or government departments (Land Titles, Provincial, Federal Court, etc.) to file, collect, and deliver/register documentation based on direction from Professionals, Legal Administrative Assistants and Law Clerks;
- Filing of electronic documents with the courts;
- Prepare and post accounting information as required including disbursements;
- Online searching and registration on various governmental databases with excellent attention to detail;
- Follow-up and distribute documentation with the appropriate individuals after filing of documents;
- Advise professionals, students, and staff regarding the proper procedure for filing documents;
- Serve documents if required;
- Ensure payment of all fees associated with the various courts;
- Other duties as assigned.
QUALIFICATIONS
- A High School Diploma is required;
- Administrative or Office Services experience in a professional services environment is preferred;
- Excellent interpersonal, communication, and teamwork skills;
- Strong attention to detail with preference given for demonstrated experience with Microsoft Office Suite;
- Strong commitment to professionalism, and taking care of client and firm needs in a courteous manner;
- Demonstrated ability to work well independently, and in a team environment;
- Ability to handle a varied and demanding workload with experience prioritizing and organizing workflow for efficiency;
- Ability to lift a maximum of 50 lbs, and assist with movement of materials throughout the Firm on an ongoing basis;
- Familiarity with legal terminology and process, as well as online searching and registering in various government databases is preferred.
Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
CEO: Peter J. Lukasiewicz.
Revenue: $100 to $500 million (USD)
Size: 1001 to 5000 Employees
Type: Company - Private
Website: www.gowlingwlg.com
Year Founded: 1887
